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Hudgell Solicitors™ | Recruitment | Receptionist/Administrator

Receptionist/Administrator

To provide a timely, accurate and professional service in both an administrative and receptionist capacity. The Office administrator undertakes a number of general office administration and reception duties. You are expected to work closely with the rest of the team to help maintain a smooth and efficient office. The administrator is proactive in their work habits and shows high interest and engagement in all tasks delegated to them.

Roles and Responsibilities

  • Processing and distribution of all incoming telephone calls, including the logging of calls and the conveying of messages.
  • Greeting all clients and other visitors to the office in a helpful, friendly and professional manner whilst projecting the image and ethos of the company.
  • Batching incoming post on to Proclaim.
  • Opening and distributing incoming mail.
  • Tracing post / invoice references.
  • Overseeing confidential shredding waste.
  • Arranging couriers for large or urgent post items.
  • Monitor and deal with retained post.
  • Sorting of outgoing cheques and letters for posting.
  • Folding and franking post.
  • Logging and recording of special deliveries.
  • Training day duties which includes the booking of rooms and preparation of the rooms along with ensuring all relevant equipment is available and provision of refreshments when requested.
  • Booking and maintaining the interview and training rooms.
  • Ensuring the reception area and all meeting rooms are kept clean and tidy at all times.
  • Assisting colleagues as and when required.
  • Photocopying
  • Sorting, scanning and distributing of post.
  • Preparing outgoing post.
  • The provision of telephone support to partners and other staff members as required.
  • Administration of the facsimile machine.
  • Undertake other clerical and administrative duties as may reasonably be required from time to time.
  • Providing copying support.
  • Ordering and maintaining stationery supplies.
  • Any other duties commensurate with this role.

How to apply:

 

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Caroline was great in handling my case

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Our offices

London

55 Fleet Street
EC4Y 1JU

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No 2 @ The Dock
46 Humber Street
HU1 1TU

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Leeds
LS1 2RU

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Manchester
M2 3AE

 

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Hudgell Solicitors is a trading name of Neil Hudgell Limited | Director Dr. Neil Hudgell MA LLB (Hons) LLD | Registered in England No. 7078429 | Authorised and Regulated by the Solicitors Regulation Authority | SRA No. 521372 | VAT Registration No. 254 7802 90