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Hudgell Solicitors™ | Recruitment | Office Junior

Office Junior

ROLE DESCRIPTION 

The Office Junior undertakes a number of general office administration and reception duties. You are expected to work closely with the Receptionist and Office Manager to help maintain a smooth and efficient office. The Office Junior is proactive in their work habits and shows high interest and engagement in all tasks delegated to them by solicitors.

GENERAL OFFICE ADMINISTRATION

  • Opening, sorting and date stamping incoming mail
  • Distributing mail after being checked by the office administrator.
  • Clearing the office mail trays and taking to reception for posting.
  • Deliveries during the day to other solicitors, companies, court etc as required
  • Photocopying, scanning and binding as required
  • Collation of materials for solicitors including making up ring binders
  • Liaising with IT as to setting up offices with equipment
  • Any other duties as requested from time to time

Supplies

  • Checking, stocktaking and ordering stationery weekly
  • Checking and stocktaking kitchen supplies including milk, tea, coffee etc.
  • Keeping kitchen tidy including filling/emptying dishwasher and ensuring fridge contents are fresh
  • Topping up printers and photocopiers with paper throughout the day
  • Ordering toners and cartridges for printers and photocopiers and arranging pick up of recycling containers

Reception cover (as required)

  • Answering phone and forwarding all messages
  • Greeting clients and advising staff of their arrival
  • Managing meeting room bookings
  • Arranging tea and coffee for meetings
  • Checking meeting rooms are tidy after use

KEY PERSON SPECIFICATIONS

Knowledge & Experience

  • Knowledge of Microsoft Office Suite and proficient in IT
  • Has knowledge or experience with standard work routines which have involved the use of simple office equipment or machines preferably in a busy office environment
  • Has some experience in the performance of specific tasks and activities that do not involve supervision or close liaison with others
  • Ability to manage time effectively and to prioritise workloads effectively
  • Excellent telephone skills and the ability to respond positively and effectively to staff.
  • Competent in taking and forwarding messages accurately and promptly
  • Team player
  • Minimum of A levels achieved

Personal Attributes

  • Enthusiastic
  • Pleasant demeanour
  • Quick learner
  • Ability to work co-operatively with a wide variety of people
  • Reliable, dependable and willing to ‘pitch in’ at all times
  • High degree of confidentiality
  • High level of personal presentation

Location: London

Please send your CV  to our HR department.

recruitment@hudgellsolicitors.co.uk

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Hudgell Solicitors is a trading name of Neil Hudgell Limited | Director Dr. Neil Hudgell MA LLB (Hons) LLD | Registered in England No. 7078429 | Authorised and Regulated by the Solicitors Regulation Authority | SRA No. 521372 | VAT Registration No. 254 7802 90